Terms of Use

Article 1: Overview

KIKA contemporary art space (hereafter referred to as KIKA cas) is an art space dedicated to promoting creative interaction through solo and group exhibitions, performances, and talk events centered on contemporary art.

Article 2: Membership and Sponsorship Information

KIKA cas offers three membership plans for art lovers. Benefits specific to each membership tier include discounts on artworks or the KIKA books store, drink tickets at events, and access to the lounge (see “Members Guide” for more details). We also welcome donations to support KIKA cas’s activities or sponsorships for special projects at any time. Please contact us for more details.

Article 3: Gallery Rental

KIKA cas is available for a variety of creative activities, including solo and group exhibitions, performances, talk events, and the exhibit or sale of artworks, with a focus on contemporary art. The organizer is responsible for dealing with all artwork sales. To use the space, please contact us in advance and provide materials detailing your planned project. We reserve the right to refuse an inquiry depending on the content of the project.

Article 4: Rental Period

KIKA cas operates on the weekends only (Friday, Saturday, Sunday, and holidays) from 13:00 to 19:00. Staff will be present to lock and unlock the premises, but are not responsible to attend and interact with customers in the gallery space during the exhibition period. As a general rule, the Renter or related parties must be present in the gallery during the exhibition period.
We can accommodate VIP visits and similar purposes on one of our closed days if it is within the rental period. However, we cannot accommodate any requests for rental periods or events that fall solely on our closed days. Setup should be done on Mondays and takedown on Thursdays during business hours. If you wish to carry out setups or takedowns on a day other than the designated date, please consult with us in advance. Storage of works outside the contracted rental period is generally not permitted. 

Article 5: Usage Guidelines

The gallery’s maximum capacity is 25 people and the lounge’s maximum capacity is 15 people. Please note that the maximum number of guests allowed in the lounge at any one time varies depending on the membership category (see "Members Guide" for details).

Article 6: Usage Fees (All amounts are tax-exclusive)

* Exchange rate adjustments for Euro and US Dollar will be calculated according to the exchange rate at the time of inquiry. 

Base Fee: ¥80,000 (includes fees for setup and takedown days)
* Setup and takedown days are generally on Thursdays and Mondays. Staff do not assist with setup or takedown. Paid assistance can be arranged if needed.

Additional Days: ¥20,000 / day

Closed Days: ¥30,000 / day
* Only with KIKA cas's approval is use allowed on closed days (Tuesdays and Wednesdays), and is charged in addition to the regular rental fee.

Hourly Rental: ¥15,000 / hour
* Applicable to time-based events such as talks and performances.
* Usage time includes setup and cleanup.
* This rate does not apply to standard rentals (base-fee rentals).

Member Benefit: Member discounts apply to rental fees (see “Members Guide” for discount details).

Article 7: Lounge Rental

In principle, gallery users may use the lounge during their contract period. However, if there are already other lounge reservations scheduled, the usage time or type may be adjusted on an individual basis (see “Members Guide” for more details on lounge use).

Article 8: Cancellation Fees

Gallery Use

• Cancellations made 3 months or less prior to the event: 50% of the fee (excluding tax)
• Cancellations made 1 month or less prior to the event: 100% of the fee (excluding tax)

Lounge Use 

• Using the lounge is generally free, but the Renter must notify KIKA cas as early as possible if they need to cancel any plans to use the Lounge.

Article 9: Cleanup, Takedown, and Exhibition

• All cleanup and takedown activities must be completed within the designated rental period.
• All tasks related to moving, setting up, cleaning up, and removing exhibited works are the responsibility of the Renter. The Renter must also take out and dispose all trash/recyclables generated during the installation from the premises ontheir own.
• Invitations, posters, and other promotional materials should be prepared at Renter’s discretion. 
• We kindly request the Renter or their designated representative to be present in the gallery throughout the exhibition period. 
• After the exhibition, KIKA may request photos of the exhibited works for documentation purposes. Staff may also take photographs during the exhibition.
• The venue must be restored to its original condition upon Renter’s departure.
• Nails and screws may be used on walls, but any holes (using spackle, putty, etc.) must be patched up and repaired before leaving.
• Using nails, screws, or adhesives on the floors are prohibited.
• Using double-sided tape is prohibited from any surface, including floors and walls.
• Gallery fixtures and fittings, excluding items designated solely for gallery use (i.e. accounting supplies, internet access, etc.), are available for free use. (Please consult for details)
• Prior approval is required for the use of any non-gallery equipment.
• Prior consultation is required for the use of speakers or amplifiers.

※ Staff are not responsible for providing explanations, interpretations, or gallery presence beyond venue and fixture rental.

Article 10: Responsibility

• The Renter is responsible for managing the venue and all exhibited works.
• Smoking is prohibited throughout KIKA cas, including the lounge.
• KIKA cas is not liable for fire, theft, loss, damage, accidents, or disasters. If necessary, the Renter should obtain their own insurance.
• Any damage or loss to the venue, equipment, furniture, or KIKA cas-owned or consigned works will require compensation at cost. If the damage affects operations, additional compensation for lost business may be required.
• KIKA cas has no parking; please use nearby parking facilities.
• During the rental period, trash/recyclables must be separated according to Kyoto City regulations. Any waste generated during setup and cleanup must be taken out and disposed by the Renter.
• Any items left for over one month after the rental period will be considered abandoned, and KIKA cas may dispose of them at the Renter’s expense if disposal fees are generated.

Article 11: Sale of Exhibited Works

• No commission fee is charged if the exhibitor handles the sale of works independently.
• A commission fee of 30% or more (excluding tax) of the sale price will apply in the following cases:
• • When a sale is made with a KIKA cas client.
  • When KIKA cas is entrusted with payment processing, sales, packing, or delivery.

※ A sales list (including merchandise) must be submitted in advance if planning sales, regardless of KIKA cas involve-ment.

Article 12: Prohibited Items

The following acts are prohibited. Use must cease immediately during the rental period, with no refund.

• Use that differs from the intended purpose
• Subleasing or transferring the right of use to a third party
• Smoking within the KIKA cas building
• Any acts, music, or smells (such as aroma or incense) that may disturb other occupants, visitors, or neighbors
• Expressions or acts that are violent, obscene, discriminatory, anti-social, politically charged, or otherwise offensive to public order and morals (as defined in Article 90 of the Civil Code), or any acts that violate laws and regulations
• Exhibiting or selling items that infringe on the rights of others, such as copyrights or portrait rights

Article 13: Disclaimer / Other Provisions

Any matters not specified in these terms will be addressed through individual consultation and confirmed in writing or by email. If the organizer or renter violates these terms, KIKA cas may terminate use without a refund.
KIKA cas assumes no responsibility in the following cases:

• Losses due to force majeure, such as natural disasters or infectious diseases, making use difficult
• Damages arising from renter's violation of these terms
• Theft or damage of valuables or exhibited works
• Legal issues concerning exhibited works or merchandise
• Responsibility for injuries or accidents occurring during the rental period

Application Process

Reservations are accepted up to one year before the desired start date. Please first contact KIKA contemporary art space (KIKA cas) to inquire about the gallery’s availability. Site visits are also possible; please contact us in advance. Once the dates for your inquiry are confirmed, the Application Form must be submitted along with materials detailing your exhibition content. KIKA cas will review your application based on the submitted materials, and a contract will be issued upon approval. KIKA cas reserve the right to refuse an inquiry depending on the content of the project.

Please pay 50% of the usage fee within one week after signing the contract. The contract and rental reservation will be formally finalized upon payment confirmation. The reservation will be canceled if payment is not confirmed by the deadline. The remaining balance must be paid no later than seven days before the rental date. Failure to pay by this deadline will be considered a cancellation by the Renter.